Sample letter asking for salary increase

This post includes the text of pay raise (salary increase) letter samples that directly ask for a pay raise or a meeting to discuss it. You may also want to check out the previous post on How to write a Letter to your Boss for salary increase.

If a company finds the right candidate for a job, without having to advertise or having to go through the trouble of searching or recruiting, they will hire that person. As you would be the only candidate, you will be able to negotiate a higher starting salary.

UPDATES:
* Feb 22, 2009: Sample letter of Pay raise or Salary increase
* Jan 27, 2009: 8 Myths about how to get a pay raise

To follow are some tips on how to ask, negotiate or get a pay rise, raise, salary increase or job promotion.

* Whatever approach you choose to secure your next pay rise, you need to negotiate.

* If you are expecting a 10% pay rise, you should ask for an 18% rise & then negotiate with your boss/ employer. If your job role is critical, if your underpaid or if your role would be hard to fill if you left, then you will be in a more powerful position to negotiate your next pay rise.

* It is best to avoid writing a pay rise/ raise letter or email, unless you have to. A face to face discussion is best for these situations. While some write a pay rise or salary increase request letter, we recommend you ask for a meeting with your immediate manager & discuss this in the meeting. On rare occasions, to justify why you deserve the pay rise to more than your immediate manager, you may be asked to write a pay rise or salary increase request letter. Even if your immediate manager is in a different location, it is better to wait until you can discuss in a meeting instead of writing a pay rise request letter.

* Many companies review everyone's salary on a yearly basis. Asking for a higher pay rise at your yearly review is fine, provided you deserve it.

* Evaluate what you are worth in the market place through newspaper ads, associations, colleagues... etc. This can be used as a benchmark for how much you should ask for.

* Make weekly or monthly notes of all your achievements & how the company &/ or its clients have benefited from your achievements. This is one of the best justifications for a pay rise.

* If you deserve a pay rise, ask for it, even if your boss/ employer says the economy is not that good ... etc. and don't give up, even if they are not giving anyone a pay rise.

* If you are confident that you deserve a pay rise, be persistent, but be reasonable & professional. Do not push your manager into making a quick decision.

* If there are a combination of negative factors such as bad economy, high unemployment in your field or industry and/ or your performance is not that good, you should delay the request or at least don't be persistent until the factors improve.

* You can practically ask for a pay rise at any time of the year, but the best times to ask are; after the company announces its good financial results, before next year's budget, after you have secured another job with a competitor or after you have completed a major project.

* Sometimes, if you don't ask for a pay rise, you won't get one, so don't hesitate to ask for a pay rise.

* It is usually quite simple to ask & if you haven't received a pay rise recently, your boss is probably expecting you to ask for one.

* A pay rise can be in the form of salary packaging. It can be a company car, laptop, additional insurance, cell or mobile phone.... etc.

* If you ask for a pay rise & you are not successful, ask your boss what will qualify you for a pay rise in the future & what the timeframe is. Follow up with him/ her within the timeframe given to you.

* When you are successful in getting a pay rise, it is a good idea to thank your manager verbally, via email or via letter.

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Pay Raise Letter Sample

I'm grateful for the opportunity to work for you and I enjoy doing so. I hope you'll agree that, in the two years I've worked for you, I've become an integral member of your team and accomplished a great deal. For example, in the last six months alone, I've

* [Bulleted]
* [list]
* [of]
* [major]
* [accomplishments]

However, I'm still working for the initial salary on which we agreed two years ago. As I recall, we also agreed to renegotiate my salary in two years based on my accomplishments, and that time has come. In light of my accomplishments and per our agreement, I'm respectfully requesting an immediate pay raise of six percent, to be followed in six months by a performance-based pay raise of an additional three percent.

I strongly feel that I've earned the immediate pay raise and I'm confident that I will also earn the six-month raise based on my performance. But I'm willing to negotiate, per our agreement. If you would like to meet to discuss this, please let me know. If I don't hear from you by [reasonable date], I will assume that you've waived our meeting because you've agreed to my terms.

Thanks again for the opportunity. I look forward to continuing to be a key player on your team in a mutually-rewarding relationship.

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Here is the basic template for a letter asking for a raise:

(Today’s Date)

To: (Your Supervisor’s Name)
(Business Address)

From: (Your Name)
(Your Address)

Dear Mr./Mrs./Ms. (Your Supervisor’s Last Name):

Introductory paragraph. (Something that basically says: “I’ve been thinking about the future.”)

Explanation as to why you’re a resource person. (”This is what I do to stand out.”)

Request for a raise or promotion. (”Considering all that I’ve listed above, I respectfully request…”)

Demonstration that you’ve done your homework. (”Here is some research regarding salaries in my field.”)

Closing invitation to discuss the matter further.

Sincerely,

(Your Signature)

(Your Name)

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Pay Raise Letter Sample Asking for Meeting # 1

I enjoy working here and would appreciate your advice on how to increase the reward for my contributions. Would you please schedule a time for us to meet within the next week or so? Any time that is convenient for you will work for me.

I look forward to our meeting.

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Pay Raise Letter Sample Asking for Meeting # 2

I'm pleased that you've added new responsibilities to my job and I appreciate the opportunity. I would like to meet with you to further discuss my new responsibilities and the possibility of a pay raise for performing them well.

I can meet with you anytime this week that is convenient for you. If this week isn't convenient, please let me know.

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Maybe the only thing that separates you from the raise you deserve is the simple question: Can I have a raise?

Until you ask, you’ll never know.




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